General Terms and Conditions For Studio Hire
Definitions
"Agreement" means the agreement comprised in the Booking Form, email and these conditions.
"Booking" means the hire of the Studio and or engineer for the Period of Booking.
"Booking Fee" means the fee payable by the Client to the Company for the Booking calculated in accordance with the Company's published, quoted or usual scale of charges.
"Client" means the person or company who makes the studio Booking or to whom the invoice will be made out to.
"Client's Equipment" means equipment brought onto the Company's premises by the Client, or the Client's Personnel or any agent or contractor for and on behalf of the Client.
"Client's Personnel" refers to persons invited by the Client to enter the Studio during the Booking.
"Company" means Whitehouse Studios Ltd.
"Conditions" means these conditions.
"Fees" means the cost to the Client for Booking and using the Studio during the period of Booking.
"Master Recording" means the original recording produced for the Client in the course of the Booking.
"Maximum Liability" means the maximum liability on the part of the Company to the Client arising under or in connection with this Agreement being £100.
"Operators" means the staff, freelancers or official representatives of the Company.
"Period of Booking" means the period of time which the Client has booked into the Studio.
"Recording" means any single or multi-track audio and/or visual recording or data programming or derivative thereof or any one or more pieces of recorded sound or visual image recorded or used during the Booking including a Master Recording and a Pre Production Master or any Client's Recording.
"Studio" means the recording studio, the premises and it’s equipment.
“Studio Manager” means the manager of Whitehouse Studios Ltd.
"Studio Breakdown" means a failure or breakdown or unavailability (for any reason) of the Studio which prevents the Client's use thereof in accordance with the terms hereof.
1. AGREEMENT
1.1 These Terms and Conditions alone are to apply to all facilities hired and work done by the Company for the Client and shall prevail over any terms and conditions put forward by the Client.
1.2 Sessions must be confirmed in advance by email with details of expected numbers attending and duration required.
1.21 All session details are agreed at time of booking any change to this or if extra tasks are added extra time will need to be booked to accommodate this or the session cancelled and deposit forfeit.
1.22 If the client is wanting to take away session files or stems this must be discussed at time of booking. Time must be allocated within the time booked or extra time will need to be booked.
1.3 Session bookings, times and dates are subject to availability and approval from the Company. The Company reserve the right to refuse and reschedule.
1.4 Session bookings/payments to be discussed only with the studio manager.
1.41 A minimum booking of 2 hours is required; single hours thereafter are bookable / chargeable.
1.42 The full period of the booking is chargeable, even if it is not used.
1.43 Overtime charged at an hourly rate for each hour or part hour thereof. Overtime outside Monday to Friday 10am-6pm is subject to an additional charge as outlined by the Company of £20 per hour.
1.44 Extending a session on the day will be subject to availability and at the discretion of the engineer and will be charged at our hourly rate for each hour/part hour.
1.5 RATES:
The price for your specific booking will be agreed in a direct email confirmation with a representative of Whitehouse Studios. General rates and pricing for overtime and additional charges can be requested by an email to the Company.
1.6 New strings for guitars/bass are required for recording. If they are not in suitable condition the client will be asked to purchase them from the Company and change them before recording goes ahead.
1.7 If the drummer is consistently unable to play parts they will be programmed.
1.8 AUDIO DELIVERY SPEC:
Any stems or files provided must be in the correct format, to the specification required and set out by us. If they are not and it means the session can’t go ahead because of this then extra time will be needed to be booked and the deposit will be forfeit.
For any broadcast related project including TV, radio and cinema material, clients are required to provide the Company in good time prior to the final mix session with the most up to date and comprehensive delivery ‘SpecSheet’ from the specific Broadcaster and/or Broadcast distribution company hired by the client. The Spec Sheet must at least in part relate to their specific sound requirements, including audio output levels, alternate mixes required (such as M&E tracks) and anything else technically required that is specific to the final master file delivery formats.
Clients must also be aware that whilst Whitehouse Studios make every effort to ensure audio specs are delivered to the broadcaster as required, there are several stages to the distribution chain after it leaves Whitehouse Studios which can affect the audio, and therefore Whitehouse Studios cannot be held responsible for any subsequent changes to the audio formats, level so r other specs that maybe applied by the broadcaster, edit/post house or distributor.
If no specific audio spec requirements are provided, Whitehouse Studios will endeavour to supply broadcast TV audio mixed to current (as of date of this doc) UKTV broadcast standard so fR128 ruling - 23LUFS +/-1 LU. Radio will be mixed to 6PPM and digital content -0.1dB.
1.9 The Client is permitted to bring their own food and drink into the studio; however this must not be taken into the control room or live room or placed on any of the equipment under any circumstances. Any damage caused to studio equipment due to spillages and negligence with food and drink will be charged as per our damages policy.
2. STUDIO FACILITIES
2.1 The Company shall make the Studio and the Operators available to the Client for the Period of Booking and shall produce the Master Recording at the direction of the Client or the Representatives. The Client shall only permit people directly involved in the Recordings to enter the Studio and only during the Booking Period. The Company reserves the right to require any person not so involved to leave the Studio.
2.2 The Client hereby acknowledges that it shall be responsible for:
2.2.1 ensuring the suitability of the Studio for the Client's purpose
2.2.2 ensuring that the Client's Equipment shall be compatible with the Studio
2.2.3 the technical quality of any recording engineered by personnel provided by the Client
2.2.4 the technical ability to perform the parts required in the recording by the client or client’s representatives.
2.2.5 any problems or damage caused by use of Clients Own Part Recorded Media (including any virus damage) and that accordingly the Company gives no warranty as to the foregoing
3. THE FEES
3.1 The Client shall, upon receipt of a Proforma invoice, pay a 50% deposit of the Fees and any other sums payable by the terms of this Agreement. Deposits are non refundable or transferable.
3.2 The remaining balance must be paid by 6pm on the last working day before the first scheduled day of recording.
3.3 Any additional expenses that have been accrued by the Client must be paid by the final day of the Booking Period in cleared funds.
3.4 The Fees shall not be reduced on account of:
3.4.1 the Client's failure to use the Studio for any or all of the Period of the Booking
3.4.2 the Client's cancellation of the Booking or any part thereof.
3.5 Neither the Master Recording, nor part of the Master Recording, will be released to the Client until all outstanding payments have been paid in full, regardless of the outstanding balance.
4. THE CLIENT'S OWN MEDIA, PERSONNEL AND EQUIPMENT
4.1 The Company will supply all blank media for recording.
4.2 The Client will be responsible for the integrity of the Client's Own Part Recorded Media and the Company shall not be liable for any deficiency in or caused by such Media.
4.3 The Client hereby warrants, undertakes and agrees that it shall procure that each of the Client's Personnel shall abide by the Studio's rules, regulations and health and safety policy and that it shall be responsible:
4.3.1 for the actions of the Client's Personnel upon the Company's premises
4.3.2 for any and all injury, loss or damage to any person's equipment or premises caused by any act or omission of the Client's Personnel, or as a result of any defect in or inappropriate specification of the Client's Equipment or the Client's Own Media
4.3.3 for the cost of the hire of any Client's Equipment
4.3.4 for any costs and expenses incurred by the Company on behalf of the Client at the Client's request
4.3.5 for any and all loss or damage to the Client's Equipment which shall be at the sole risk of the Client
4.4 The Client shall vacate the Studio and remove all Clients’ Equipment forthwith at the end of the Period of Booking. The Company shall be entitled to destroy, or otherwise dispose of the Client's Equipment as the Company sees fit, without further notice or warning.
5. SOUND LEVELS
The Client hereby acknowledges that the Noise at Work Regulations 1989 have established that prolonged exposure to high noise levels above 85 dB(A) may cause damage to hearing and that both studios and studio users are required by law to keep exposures as low as reasonably practicable) and that accordingly:-
5.1 The Client shall be responsible for noise levels within the Studio
5.2 high noise levels shall not be sustained for long periods
5.3 The Company hereby reserves the right to take such action as it may deem appropriate to maintain tolerable noise levels and that no claim shall lie against the Company in respect of inconvenience or time lost in the event of such action.
5.4 the Client shall follow the recommendations contained in the APRS leaflet "KEEP SOUND LEVELS DOWN" and instruct the Client's Personnel to do the same.
6. RECORDINGS AND MATERIALS:
6.1 The Client shall procure the collection of the Recordings and any ancillary materials ("the Materials") immediately upon payment in full of the Company's invoice applicable thereto ("the Collection Date")
6.2 After the Collection Date:
6.2.1 notwithstanding any other provision contained within the Conditions the Materials shall be held by the Company solely at the risk of the Client
6.2.2 the Client shall be liable to the Company for such reasonable charges as the Company may raise against the Client for the continued storage of the Materials
6.2.3 should the Client not collect the Materials within 30 days after payment of the invoice, the Company shall be entitled to destroy, sell or otherwise dispose of the Materials
6.3 Notwithstanding the foregoing until such time as the Company shall be in receipt of cleared payment of all the Fees: the Company shall be entitled to retain possession of all of the Materials
6.4 Notwithstanding any other provision contained within the Conditions the Client hereby acknowledges and agrees that all risk in the Materials when in transit or otherwise off the Company's premises shall vest in the Client
6.5 The Company retains a general lien on any property of the Client Master Recordings and or Materials in its possession for any unpaid balance the Client may owe to the Company.
6.5.1 As long as there remains an unpaid Balance owed to the Company by the Client, the Client is not entitled to sell, manufacture, license or distribute the Master Recordings until payment has been made in full to the Company.
7. INDEMNITY:
The Client hereby covenants and undertakes to the Company that it shall indemnify the Company against any injury loss damage costs and/or expenses suffered by the Company arising from:
7.1 the Client's cancellation of the Booking including without limitation any reasonable costs or expenses incurred by the Company in connection with the Booking
7.2 the Client's making, use or exploitation of the Recordings
7.3 the Client's breach of any of the warranties undertakings or agreements on its part to be observed or performed by the terms of this Agreement
7.4 any loss or damage caused to the Company by Clients use of Clients Personal or Clients Own Part Recorded Material.
8. CONTENT OF RECORDING:
8.1 The Client warrants that nothing whatever shall be included in the Recording (or any software introduced by the`Client) which constitutes a breach or infringement of any copyright or which shall be in any way illegal, scandalous, obscene or libellous and the Client will indemnify the Company against any liability in respect thereof and shall pay all costs and expenses which may be incurred by the Company in reference to any such claim. The indemnity shall extend to any amount paid on a lawyer's advice in respect of any such claim
8.2 The Company shall not be required to reproduce any matter which in its opinion is or may be of an illegal, scandalous, obscene or libellous nature.
9. STUDIO BREAKDOWN WARRANTY:
In the event of Studio Breakdown the Company shall at its option either replace (as soon as can reasonably be arranged) the Studio facilities to which the Client was entitled by the terms hereof and which have been lost as a result of such Studio Breakdown or credit or refund to the Client the Booking Fee in respect of the Booking and shall have no liability or obligation to the Client beyond these remedies.
10. MASTER RECORDING AND POST PRODUCTION WORK WARRANTY:
10.1 The Client shall promptly notify the Company in writing of any defect in or loss of or damage to the Master Recording of which it is made aware.
10.2 The Company shall use its reasonable endeavours to correct any such defect and to effect replacement of such lost or damaged materials so notified to it or of which it is aware and which are attributable to faulty materials or workmanship or the negligence of the Company
10.3 In the event that the Company is unable reasonably to effect such rectification or replacement its liability in respect of any Master Recording shall be limited to the Maximum Liability
10.4 The Company is not obligated to and generally does not keep hard or soft back-up copies of the Master Recordings, session files or any other data or audio recording related to the Master Recording after the Booking Period. It is the sole responsibility of the client to:
10.4.1 supply appropriate recordable media to the Company for the purpose of creating a back-up
10.4.2 store any session files or audio related to the Master Recording after the Booking Period.
11. CLIENT'S RECORDINGS:
It is a condition of this Agreement that all Client's Recordings shall have been copied by the Client before delivery to the Company, and that the Company's liability for loss of or damage to a Client's Recording shall be limited to the value of the media on which it is recorded.
12. COMPANY'S OVERALL LIABILITY:
12.1 In the event that the Client shall actually suffer any loss or damage arising directly from the negligence or breach of contract or of statutory duty of the Company then other than in cases of death or personal injury the Company's liability therefore shall be limited in any event to the Maximum Liability in respect of the aggregate of all instances of such negligence and/or breach arising out of the Company's performance of its obligations under this Agreement
12.2 Notwithstanding any other provision contained within this Agreement the Company shall not be liable to the Client or the Client's Personnel for any:
12.2.1 indirect or consequential loss or damage
12.2.2 economic loss including without limitation any loss of profits or goodwill or anticipated savings arising from any fault in the Studio or any act or omission of the Company its servants or agents in respect of this Agreement
12.3 The Company's liability under this Agreement shall be to the exclusion of all other liability to the Client whether contractual, tortious or otherwise. All other conditions, warranties, stipulations or other statements whatsoever concerning the Agreement, whether express or implied, by statute, at common law or otherwise howsoever, are hereby excluded.
12.4 The Client accepts as reasonable that the Company's total liability in respect of the Booking and/or the Post Production Work shall be as set out in this Agreement: in fixing those limits the Client and the Company have had regard to the price and nature of the Booking and the Recording Work and the terms hereof, and the level of expenses expected to be incurred by the Client in respect thereof and the resources available to each party including insurance cover, to meet any liability.
12.5 WHERE THE BOOKING IS MADE BY A CONSUMER AS DEFINED IN THE SALE OF GOODS ACT 1979, THE SUPPLY OF GOODS AND SERVICES ACT 1982, THE SALE AND SUPPLY OF GOODS ACT 1994 OR THE FAIR TRADING ACT 1973 THE STATUTORY RIGHTS OF THE CLIENT ARE NOT AFFECTED BY THESE CONDITIONS.
13. FORCE MAJEURE
Notwithstanding any other term of this Agreement the Company shall not be under any liability for any failure to perform any of its obligations under this Agreement due to Force Majeure. Following notification by the Company to the Client of such cause, the Company shall be allowed a reasonable extension of time for the performance of its obligations. For the purpose of this Condition, 'Force Majeure' means:
● Act of God, explosion, flood, tempest, fire or accident;
● War or threat of war, sabotage, insurrection, civil disturbance or requisition ● Acts, restrictions, regulations, bye-laws, prohibitions or measures of any kind on the part of any governmental, parliamentary or local authority
● import or export regulations or embargoes
● strikes, lock-outs or other industrial actions or trade disputes (whether involving employees of the Company or of a third party)
● difficulties in obtaining raw materials, labour, fuel, parts or machinery ● power failure or breakdown in machinery
14. MISCELLANEOUS:
14.1 The Client shall procure that neither the Client nor any of the Client's Personnel shall be held out as an agent of or pledge the credit of the Company
14.2 This Agreement constitutes the entire agreement between the parties and neither party shall be bound by any other statement or representation made to the other
14.3 No variation or amendment to this Agreement shall be effective unless made in writing and signed by the parties hereto.
14.4 In the event that any part of this Agreement shall be held to be void, voidable or otherwise unenforceable by a court of competent jurisdiction then the balance thereof shall remain in full force and effect
14.5 All notices required to be given hereunder shall be in writing and deemed properly served if delivered by hand to the address of the applicable party specified on the Booking Form on the date of delivery or transmission or if sent by recorded delivery post to such address within two (2) working days of posting.
14.6 This agreement shall be construed in accordance with the laws of England and Wales and subject to the exclusive jurisdiction of the English Courts
By making a booking in person, via the Internet or by telephone, the Client agrees to and is bound by the terms & conditions of this agreement.
Rehearsal Terms and Conditions:
By booking a rehearsal at Whitehouse Studios you are entering into a contract by which you are agreeing unconditionally on behalf of the band/artist to abide by the studio’s terms and conditions as detailed below.
Booking a rehearsal
Rehearsal bookings, times and dates are subject to availability and approval from a member of the Whitehouse team. Whitehouse studios reserve the right to refuse and reschedule. Bookings can be made by the following methods only and are not valid until confirmed: • Online booking form
Payment
Payment can be made by square when using the online booking system or we have facilities to leave cash in a safe on the premises. It is the responsibility of the band/artist to cover the cost of each session in full either in advance or on the day of rehearsal. Late payment will lead to an additional fee, and refusal to pay may lead to prosecution. Rehearsals must be paid in full prior to your rehearsal.
Cancellations
72 hours notice is required for the cancellation of a session without charge; this includes weekends and bank holidays. If a session is cancelled with less than 72 hours notice, the full cost of the session will be charged. Cancellations as a result of adverse weather conditions such as snow, will incur a 50% cancellation charge.
Breakages and damages to studio equipment
Equipment must not be moved. Any damage caused to studio equipment due to misuse and abuse will be charged to the band/individual. Refusal to pay for breakages will lead to exclusion and prosecution. If an item of equipment is damaged or missing at the start of your session please report it to the rehearsal technician immediately.
The rooms must be left clean and tidy ready to be enjoyed by the next customer.
Cymbal and Snare hire
Cymbals and snares are free to use but are subject to availability. Breakages terms and conditions apply.
Personal items/lost property
Please make sure that you do not leave personal items unattended and ensure that you take all of your belongings with you when you leave. Whitehouse Studios is not responsible for any items that are lost or damaged on the premises.
Vaping and Smoking
Vaping and smoking is NOT permitted anywhere inside the studio complex. If you leave the premises to smoke, please ensure that you are a safe distance from the studio and that your cigarette stubs are disposed of appropriately in the provided disposal box locted by our front door. When leaving and entering the complex, please remember that the main door must be kept shut at all times. Any theft or damages that occur as a result of the door being left open will be chargeable to the band/artist.
Drugs
The studio operates a zero tolerance policy on drugs. If you are suspected of or found to be in possession of ANY CLASS of drugs on the premises, you will be asked to leave and reported to the police.
Food/Drink
You are permitted to bring your own food and drink into your rehearsal room; however, this must not be placed on any of the equipment under any circumstances. Any damage caused to studio equipment due to spillages and negligence with food and drink will be charged as per our damages policy above.
Please help us to keep the rehearsal rooms tidy by placing any rubbish in the bins provided.
Earplugs:
Whitehouse Studios encourage the use of earplugs in the studio environment. Please ensure that used disposable ear plugs are properly disposed of in the bins provided and not left discarded in the rehearsal rooms.
Drumsticks:
Broken drumsticks are a hazard to other room users and studio equipment. If you break a drumstick, please make sure that you put it in the bin before you leave.
If you cannot abide by these terms and conditions, please do not book a rehearsal.